December 20, 2021

Frequently Asked Questions

General

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Jasper Park Lodge, Jasper, AB
February 28 – March 3, 2022

Conference Schedule available here. If anyone wants to attend the conference they must purchase a Conference Delegate Registration

Registration - IPEIA

Early Bird Registration is available until Dec 31, 2021 - Registration - IPEIA

IPEIA is offering a discounted rate to all IPEIA 2022 Members 

Registration Policies can be found here.

No, IPEIA’s registration system is single sign on and each person must have their own unique email and password to then access all of the information they may qualify for later with IPEIA (ie: certificates of attendance, past presentations, etc).

    1. Wednesday Networking event – tickets are NOT included – you must purchase these to attend – seating is limited
    2. Spousal program – registration is required
    3. Training Courses – some courses will have some fees which you will register for and pay directly with the training vendors 
    4. All information can be found on the website Registration - Registration - IPEIA

No, however, IPEIA’s members benefit from discounted rates and annual offerings including ongoing webinars 

IPEIA wants everyone to stay safe while returning to its’ in person conference & exhibition.  IPEIA will be following all safeguards in place by our venue.

ALLSafe - Your Safety in Mind - Fairmont Jasper Park Lodge (jasper-park-lodge.com)

Conference Delegate Registration – March 1 – 3, 2022: see registration for pricing options (transferable prior to February 18th, 2022, non-refundable except in the event of cancellation)          

Details can be found on the website:  Registration Policies - IPEIA

IPEIA’s room block at Jasper Park Lodge was sold out in just a matter of days. IPEIA has secured additional rooms at Sawridge Inn and Convention Centre and The Chateau Jasper. Click here for more information. 

The conference refund policy as noted in our registration system and on our website is:

Conference Delegate Registration – March 1 – 3, 2022: see registration for pricing options (transferable prior to February 15th, 2022, non-refundable except in the event of cancellation)

COVID Protocols

Please Note: To ensure the safety of all stakeholders, all attendees, staff and vendors will be required to adhere to all Government of Alberta and Fairmont Jasper Park Lodge restrictions and/or orders in place at the time of the conference.

Unless the conference is forced to cancel, no refunds will be provided.

Transfers are permitted only to another person if an email is sent to support@idassociates.com by the person who is offering to transfer their registration.  They must include the person they are transferring it to in the email and include their contact information.  All transfers requests must be in by February 15th (when our pre-registration closes).

Yes, space permitted. Registration is limited to 500 delegates. 

Unfortunately, with the cancellation of the 2021 conference and exhibition, we had to discontinue the App in order to keep our costs low to weather the financial storm.  We do not plan to have the App active for 2022.  One of our membership long term goals is to build a community on LinkedIn.  We cannot provide contact lists due to government regulations, but we will encourage the use of our LinkedIn page to communicate with others at the conference (and throughout the year).   IPEIA is assessing other tools at this time to find the best option to meet their membership  offerings needs.

Conference registration counters will set up in the Jasper Park Lodge Lobby.

IPEIA Conference Delegates MUST wear their badge to gain access to all IPEIA event and programming.

After very careful strategic analysis and extensive research with the understanding that The Banff Centre was not an option for 2022 the IPEIA Steering Committee and Executive Team voted unanimously in support of hosting the Conference in  Jasper, AB! With this we are looking forward to the new opportunities this new venue will provide and are excited to “meet in the middle”.

It has been a long standing request for us bring the conference & exhibition to our northern members and make this accessible (centralized in Alberta) for more members

Request and decision was made to keep the conference at a destination location for our members

Quality of venue and availability 

The Banff Centre was no available 

Great question, we are always looking for new volunteers. Click here and fill out our volunteer form.

No, there is not an option to attend online.  It is an in person conference & exhibition celebrating IPEIA’s 25th Anniversary.

If you become a member of IPEIA you will have access to the presentations from the webinar series and the 2022 Conference technical presentations (and all past presentations).

To become a member: Our Membership - IPEIA

Everyone who has registered in the past and attended a conference is able to login and access their certificates. You do not have to be an active member to obtain your past Certificate’s of Attendance, and you will still be able to log in under your previous login information to obtain it from your records.

Please follow the instructions to download your past certificates:  Certificate of Attendance - IPEIA.

If you are experiencing issues logging in, please check what login information was used to create your registration for the conference. For example:  If someone else registered you for your conference registration, then your certificate is currently under their information. To move a Certificate of Attendance to an alternate account, please contact support@idassociates.ab.ca.

Please note, it is advised that you register yourself for IPEIA’s offerings, under your own login/registration information, to avoid any issues accessing your records later on.

Technical Program

Please refer to the program schedule online for all critical dates.

  • Submit a Technical Presentation Abstract by August 31st 
  • The Program Committee will review and vote on abstracts to narrow down the list to 58 candidates (42 conference presenters, 8 backup presenters, and 8 webinar presenters) 
  • All candidates will prepare and submit a PowerPoint presentation for approval 
  • Each candidate will be assigned 2 reviewers who will provide comments and feedback on your PowerPoint presentation 
  • Once all presentations are reviewed, conference candidates will be notified as a presenter or backup, and webinar presenters will be assigned their webinar slots 
  • NOTE: You are NOT confirmed as an IPEIA presenter until your presentation has been reviewed and approved by the Program Committee.  If you are unable to meet the deadlines set out by the Committee, you will not be confirmed as a presenter. 

Yes, they must register.  Final approved presenters are offered a discounted promo code (to be issued once final program is confirmed) to complete their registration with.

Yes, presenters are given a complimentary day pass for the day of their presentation, as well as a 50% off discount to upgrade to a full conference pass 

Hotel rooms are reserved for presenters and will be allocated after their presentations complete their submission and approval process.   

No, IPEIA’s registration system is single sign on and each person must have their own unique email and password to then access all of the information they may qualify for later with IPEIA (ie: certificates of attendance, past presentations, etc).

Please refer to the program schedule online for all critical dates.

Yes, a ppt template will be provided for submission 

No, we allow only 1 main presenter.  Others who are involved in putting together the presentations are welcome to join the main presenter for the Q&A.

No, IPEIA provides a presentation template with guidelines to be followed carefully.  

Reviewers will provide feedback to the presenters to update their presentations if required.  Reminder – technical presentations are to inform and educate.  All “sales pitches” will be asked to be removed.

Yes, this is required.  The orientation will provide an overview of the room set ups, equipment and support available for the presenters to set them up to be successful during their presentation session.  IPEIA Program Chairs will need to ensure that the presenter is on site and ready to present.

The video format is the only format IPEIA is offering to members at this time.  It provides context and details the PowerPoint cannot on its own.

Past presentations are only available for viewing and not for downloading.

Yes, our webinar presenters are provided a complimentary IPEIA membership for the year 

Backup presenters are key to our Technical Program planning.  As a backup presenter, you will be refunded the discounts that are allowed for presenters (see question on presenter discounts) if we use your presentation during the conference.  If we do not use your presentation at the conference, you will be automatically accepted as a presenter for the next conference.   

Exhibition

IPEIA’s Exhibition has been sold out since last spring.  We do not have a waitlist.

We offer a renewal program for Exhibitors to secure their booth for the next conference at the same pricing (ie: 2022 price will be the same for 2023 if they renew).

Note: this offer takes place at the end of the current conference and is available for 2 weeks following at the same pricing only to 2022 Exhibitors.

On occasion there are limited amount of booths that become available each year because not everyone may be ready to commit to the following exhibition.

Following the renewal offer, IPEIA then opens up  “First Right of Refusal” for the available booths to be purchased at the new exhibition pricing. This offer is made to ONLY the following:

  • IPEIA 2022 Past Exhibitors who did not renew their booths at the end of the conference & exhibition
  • IPEIA 2022 Conference Sponsors

This is FIRST COME FIRST SERVE so the remaining past exhibitors and conference sponsors all have equal opportunity to secure any remaining booths.

The best option to have a chance at securing a booth at future IPEIA Conferences & Exhibitions is to become a sponsors to allow your company the opportunity to be a part of the first right of refusal phase as we have not had any booths to offer to the general public for many years.

Refer to IPEIA - Exhibition

Exhibitors receive STAFF passes to manage their booth at the exhibition, they MUST register using their staff pass codes (found on their invoice) in order to attend the conference:

  • Single Booth – receive 2 staff passes
  • Double Booth – receive 3 staff passes
  • Triple Booth – receive 4 staff passes

If anyone wants to attend the conference they must purchase a Conference Delegate Registration.

For full details on Exhibitor Staff Passes click here.

Registration - IPEIA

Click here for details on using Exhibitor Staff Passes.

Yes, they must register as a full delegate

No, everyone attending the conference must be registered

Exhibitors may purchase a day pass on the customer’s behalf

No, exhibitors who leave early will lose their First Right of Refusal privilege

No, only one company is permitted per booth 

Due to FOIP IPEIA does not share delegate information

*Past Exhibitors are eligible to renew their booth for the next conference (2022 price/same booth for the 2023 conference & exhibiti9on) or they can wait for First Right of Refusal to purchase their booth for the next conference (next year’s exhibition pricing/select from available booths).  Note: past Exhibitors are not guaranteed a booth during FRoR as this opportunity is also available to all past IPEIA Sponsors.

Companies are only eligible to purchase one booth (it may be a single, double or a triple) but ONLY ONE BOOTH per company.  This maintains the integrity of IPEIA’s strategy to have as many different exhibitors as possible for our delegates’ experience.

The exhibition floor plan may vary from year to year as changes are made to the exhibit area.

2022 Pricing:

  • Single - $3,500.00
  • Double - $6,000.00
  • Triple - $8,000.00

*subject to same venue and space being contracted

Refer to the Exhibition Package online for the most current information

Additional items can be purchased through GES and Encore – see online form

Yes, you may but they must be contained within your booth space and comply with IPEIA’s guidelines.  2022_IPEIA_Exhibition_Package_4-0.pdf

As long as everything is kept within your booth space, have appropriate stands and power to support it and it is not interfering with another Exhibitor or delegate (including noise) it is permitted.   If at any time IPEIA’s Exhibition Committee feel that there are any non-compliant issues, they will discuss this with the Exhibitor to find an acceptable solution.

IPEIA strategically predetermined the number of single, double and triple booths that would be made available at its annual conference. Historically there have been more exhibitors than available spaces. Booth sizes were reduced to accommodate more companies. We are also cognizant that without delegates, there will be no exhibition. Delegates tell IPEIA that they want to see the innovative solutions,  new technologies that exhibitors have to present. They also want to see which new companies are entering the market. To ensure the conference meets delegate demands we are maintaining the ratio of single to larger booths. This balanced policy is intended to keep delegates engaged and ensure they attend the exhibition each year. Delegates are the heart of the conference and there would be no exhibition without their support.

Note:  We do have some exceptions from our past exhibitions which we will continue to “grandfather” to our current exhibition.  We will be reviewing these booths and circumstances for 2023

The booths do not belong to the Exhibitor.  They are rented to them therefore if the Exhibitor is unable to attend, IPEIA reserves the right to rent it to another company.  Refunds are not issued unless IPEIA has been able to rent the booth to another organization.

Please refer to the floorplan available on IPEIA’s website.  The tool is designed to hover over each booth and the company name will appear.

Move In:  Monday, February 28, 2022 – 8:00am to 8:00pm
Move Out: Thursday, March 3, 2022 – 5:00pm – 7:00pm

Exhibition Hours:
Tuesday, March 1 – 9:00am - 5:00pm
Wednesday, March 2 – 9:00am - 5:00pm
Thursday, March 3 – 9:00am – 5:00pm

IPEIA’s Registration System is designed as SELF SERVE.  It is your company’s responsibility to keep your records with IPEIA up to date.  

Only one contact can access your company’s Exhibition and Sponsorship records.  Please ensure the person who is responsible for your booth and sponsorship opportunities have updated the system

If they are unable to access the registration system to update their information, please contact admin@ipeia.com

Includes:   Monday evening Ice Breaker Reception 

Excludes – Wednesday evening 25th Anniversary Networking Event 

You must purchase your tickets for this event!!  Don’t miss out – limited tickets available

To update the contact information on your invoice, log into the registration site. Once logged in, in the black navigation bar, go to Registration->My Registrations->2022. This will bring up a list of your registrations. Click the Edit/Make Payment button next to the registration to proceed to your invoice. At the bottom of the invoice page look for the "Go Back and Make Changes" button. This will return you to the registration form, click the Contact Info tab to change the contact details.

No, IPEIA does not provide scanners or provide contact lists of their delegates.  IPEIA protects their members, delegates, sponsors, exhibitors and all guests of IPEIA under the Personal Information Protection Act | Alberta.ca.  Exhibitors are encouraged to find creative ways to engage delegates at the exhibition to connect with them. It is at the discretion of the delegate to offer their contact information to the Exhibitor.

Sponsorships

Corporate Membership

A Corporate Membership offers organizations to show their industry support through IPEIA’s annual offerings.  They will be offered one complimentary annual membership and they will be promoted throughout the entire year through:

  • Website running banner and webpage highlighting corporate members
  • Webinars – recognition will be made to IPEIA’s Corporate Members at each webinar 
  • Email blasts and social media posts will highlight our corporate members throughout the year

Conference Sponsorships

A Conference Sponsor offers organizations to show their industry support during the Conference & Exhibition week. See above link for sponsorship opportunities and what each one includes. 

Special Sessions – Training

No, everyone attending the conference must be registered

No, everyone attending the conference must be registered

No, IPEIA provides morning and afternoon refreshments.

Yes, IPEIA will be facilitating the ICF during our programming of IPEIA’s conference.  You must be a registered delegates to attend.

Education & Student Members

IPEIA does not define the credits.  We offer our full registered attending delegates a certificate of attendance only.  It is up to the organizations how many hours they will equate for their certifications for their attendance at IPEIA.

IPEIA’s webinar series also offers certificates of attendance following each webinar.  These certificates are sent directly to the member’s email that they registered for the webinar with.  IPEIA Administration does not manage these certificates of attendance from the GoToWebinar platform.  It is the member’s responsibility to manage this for themselves.

Yes, qualified and validated student membership applications can purchase an IPEIA Annual Student Membership

Yes, the Codes Courses will be offered to IPEIA Student Members ONLY

Membership & Webinar Series

IPEIA is an association built from our industry Members.  IPEIA facilitates membership offerings  throughout the year.  To become a members and have access to these offerings click here

IPEIA will be announcing their annual webinar schedule in December, watch the website and emails for more information 

IPEIA’s 5 year vision and plan was to expand their offerings to their members all year and the pandemic allowed us to escalate this.  Through our webinar series we are now able to continue to bring our members programming all year long and allow our international members and presenters the opportunity to connect when physically it may not be an option.  

IPEIA will continue to seek other opportunities to bring our membership together throughout the year.

IPEIA’s 2022 Membership can be purchased separately (it is NOT included in your Conference registration – the conference is ONE of the many offerings IPEIA has for 2022).

  • $250 – IPEIA 2022 Membership
  • Discounted early bird pricing is available if you have purchased a 2022 Membership is $650 for the conference

No, IPEIA’s registration system is single sign on and each person must have their own unique email and password to then access all of the information they may qualify for later with IPEIA (ie: certificates of attendance, past presentations, etc).

Did You Know?

Depends on how much you've been drinking, but most likely no.  However, you may encounter a cougar or two at the local watering hole.

Whichever side feels right.

Sorry, we’re not sure what you are talking about.

It is about 2,100 kilometers from Jasper as the moose walks.

Unfortunately not, but everything he did, he did it for us.

Jaromir Jagr, of course